Journal Document

JOURNAL DOCUMENT

To go to a receipt document screen, go to

Start page > Press J on keyboard for shortcut for Journal voucher/ click Journal button on top

1. To view the particulars of selected document in a custom period, week, month or in a year

2. The particulars of the document as per the period selected

3. Parameters to export, navigate, rearrange, print or present the listed particulars graphically

4. Types of categories of documents

   • Regular- is the normal type to enter transactions

   • Draft- is to draft a transaction, this will not affect the records

   • Template- is to preset a template to easily process transactions through deriving to regular type

   • Pending- is to record pending transaction that are not complete to process in records

5. Each button serves its own purpose as it sounds

   • New: to create a new transaction

   • Edit: to edit an existing transaction

   • Delete: to delete an existing transaction

   • Derive: to derive a template entry to regular entry

   • View: to view a saved transaction

   • Print: to print a saved transaction

   • eMail: to e-mail the selected transaction to the concerned mail ID

   • Properties: to view the properties given to the transaction

   • Lock: to lock the transaction, so that only Admin has the right to read or modify the transaction

   • Attributes: to view the attributes of the transaction

6. E Way Billing & E Invoicing

   • To create an E Way bill or to generate E Invoice with the access token already created, Json can be downloaded from the screen.

In the new journal document we can post journal entries into the particulars field. You can create new accounts here too by clicking the particular field and pressing the New Account button.

1. After choosing the first account in the particulars field and entering the amount, press the down arrow key to enter the second or account to be credited. The amount you entered first will automatically be shown in the credit amount field. You can enter a different amount than the first amount if you wish to do so if there are two accounts to be credited.

2. In the General Journal mode you cannot select Cash account in the debit field, if you wish to select Cash account in the debit field you must select Multiple Debits| Payments option.

3. You can add Narration and Project for the journal entries as well. A new project can be created from this window by selecting Project and clicking the New Project button.